Back Office Hotel Contracting Module - Simplify Contract Loading. Increase Occupancy Boost Revenues.

 

What is Back Office Hotel Contracting Module?

 

A back-office hotel contracting system is a software or platform used by hotels to manage and streamline their contracts with various suppliers and partners. It typically manages the administrative tasks related to booking agreements, pricing negotiations, inventory management, and other aspects of hotel operations that occur behind the scenes.

Using the Hotel contracting system, travel agents and hoteliers can easily calculate the allocation of rooms, check-in and checkout timings, occupancy, promotions, facilities, discounts, cancellations, and more. Also, with a hotel extranet or online booking engine, you can assist your customers in making the best decision in selecting a budget-friendly hotel using the price comparison chart.

The Back office software is a full suite of all the back office functions such as – planning, inventory management, supply-chain management, logistics, settlements, regulatory compliance, and accounting. 

These processes must be very well executed for any business to be successful, and regular improvement to achieve operational efficiency is the most important aspect of increasing profits in challenging market conditions.

Every tour operator needs a Back Office Hotel Contracting Module to modernize and simplify their operations to provide exceptional client service. It also saves time, enabling you to focus on increasing the efficiency of your business. 

The Hotel Extranet System stores all information about hotels such as room availability, rates, images, description, policies, and other data that is useful at the time of hotel booking. 

It comes with advanced functions of real-time booking, rate management, markup management, room management, policy management (cancellation & child policy), and payment integration to increase hotel bookings and revenues.

 

Why travel & tourism industry needs to have Back Office Hotel Contracting Module?

 

 

The Back Office Hotel Contracting Module is a must-have tool for hoteliers looking to manage their contracts and distribution channels more efficiently. It's an efficient and fast system that helps to manage online hotel accessibility and rates, details of booking confirmations, and applying special deals or multiple offers to automate all business operations and maximize efficiency.

With a hotel contract, you can easily manage hotel bookings, and save information and other details easily without wasting much time. Back Office System efficiently manages your travel business ' complex back-office activities, removing manual administrative and expensive re-keying flaws.

The Hotel Contracting Software from BookingXML is precisely designed for the travel industry. The sophisticated platform enables hotels to offer comprehensive data, which tour operators and travel agencies can input. After that, travelers can acquire access to the details and select hotels as well

Both hotel owners and travel companies benefit from our hotel contract system. It benefits the accommodation providers immensely. All they need to do is provide the required details to the travel agencies, tour operators, and agents.

Back office hotel contracting module assists hoteliers in uploading hotel information and maintaining prices for different seasons, managing the details of booking confirmations, applying special deals or multiple offers, and managing sales. This hotel contracting department supported by the back office system also helps hotels in the proper management of inventories of various hotels.

The Back Office Hotel Contracting Module provides travel agencies with a large selection of hotel inventory from various locations across the globe at the most competitive rates. The back office hotel contracting module mainly involves the distribution of information regarding a host of hotels and accommodation facilities.

 

Why choose BookingXML for developing the Back Office Hotel Contracting System?

 

 

BookingXML is one of the leading development companies providing a Hotel Contracting System with a full-fledged module so that your customers can focus on minor hotel booking details.
We have created a reliable hotel contracting system that allows travel agencies to effectively handle hotels and their data.

BookingXML offers tour operators and travel agencies an innovative back office hotel contracting department for effective management of inventory, complete automation of sales process, creation of data entries for tours and packages, accounts management, hotel contracting entries, and for gaining a detailed understanding of their travel business.

We offer tour operators and travel agencies a cutting-edge back office hotel contracting division for proper inventory management, full automation of the sales process, creation of record entries for tours and packages, accounts management, hotel contracting entries, and gaining an in-depth understanding of their travel business.

 

So, how do you improve operational efficiency?

 

• Use advanced analytics

• Integrate with data and systems

• Connect your entire supply chain

• Use real-time data

• Automate everything you can

 

Features of our Back Office Hotel Contracting System:

 

• Contract management: This module allows hoteliers to create and manage contracts with travel agencies, tour operators, and other partners. They have the authority to decide on rates, room availability, and other terms and conditions of contracts.

• Availability management: The module enables hotels to control room rates and provide them across all of their distribution channels. They can quickly change rates, inventory, and limitations in real time to ensure they are offering the right rooms to the right clients at the right price.

• Automated reporting: The module can generate information on revenue, room sales, and contract performance. This feature allows hoteliers to track their performance and find places for growth.

• Rate parity management: This tool enables hotels to guarantee that their rates are consistent through all distribution channels. No matter the distribution channel, they can set rules that automatically adjust prices so that the same room is sold for the same price.

• Inventory management: By effectively managing their hotel inventory, businesses can make sure they have an array of accommodation choices to suit their customers' demands.

• Pricing Control: It enables businesses to negotiate and set pricing agreements with hotels, helping them secure competitive rates and maximize profit margins.

• Real-Time Updates: A reputable platform offers real-time updates on room availability and prices, ensuring accurate information is provided to customers.

• Streamlined Operations: It streamlines many processes related to booking and reservations, reducing manual workload and the risk of errors.

• Contract Compliance: It helps assure that contracts with hotels are honored, reducing the risk of overbooking or other contractual disputes.

• Data Analytics: These systems frequently come with analytics and reporting capabilities that assist businesses in identifying booking trends and making data-driven decisions.

• Customer satisfaction: Providing the right and up-to-date data, it improves the customer experience and lowers the possibility of scheduling complications.

• Competitive Advantage: Having an effective back office system can give a travel business a competitive edge by offering customers a wider choice of accommodations and competitive pricing.

• Cost Savings: Streamlining manual tasks, optimizing inventory, and lowering booking errors, can result in cost savings.

 

Benefits of using our Hotel contracting Software:

 

You can get multiple benefits by using our hotel contracting software. Take a look –

• Access to Diverse Inventory: It gives access to a variety of hotels, enabling the travel industry to provide a range of accommodation choices to clients, catering to different preferences and budgets.

• Competitive Pricing: The system enables the negotiation of pricing agreements with hotels, ensuring the business can offer competitive rates to attract more customers.

• Real-Time Inventory Management: Hotels can manage their room inventory in real-time, ensuring accurate availability data for travel agencies and online booking platforms.

• Pricing Optimisation: The technology enables hotels to design flexible pricing policies depending on seasonality, demand, and other variables to increase profits.

• Increased Visibility: Travel agencies and tour operators gain access to an array of hotel options, including up-to-date pricing and availability data, that improve their ability to offer diverse accommodations to their customers.

• Improved Accuracy: By reducing the risk of overbooking or double-booking, the system enhances the accuracy of bookings, leading to better customer experiences.

• Cost Reduction: Automating procedures and reducing manual work can lead to cost savings for both hotels and travel agencies.

• Compliance and Transparency: It ensures that all parties adhere to contractual agreements, building transparency and trust in business relationships.

• Real-Time Accessibility: It offers real-time updates on room availability, preventing overbooking and ensuring accurate data is presented to customers.

• Efficiency and automation: It automates booking and reservation procedures, cutting down manual work, minimizing errors, and improving overall operational efficiency.

• Contract Management: The system helps manage and enforce contracts with hotels, guaranteeing that agreed-upon terms and conditions are met, reducing disputes and liabilities.

• Data-Driven Decision Making: It frequently consists of analytics tools that let the business examine client preferences, market trends, and booking patterns, enabling data-driven decision-making.

• Improved Customer Experience: Accurate and up-to-date information about hotels increases the customer experience, leading to higher customer satisfaction and loyalty.

• Competitive Advantage: With a well-managed hotel contracting system, a travel business can gain a competitive edge by offering better pricing and a wider selection of accommodations.

• Cost Savings: It can lead to cost savings by enhancing inventory, reducing manual labor, and minimizing costly booking errors.

• Scalability: As the business grows, the system can easily scale to accommodate more hotel partnerships and increased booking volume.

• Risk Reduction: Proper contract management and real-time availability updates reduce the risk of errors and booking issues that could harm the business's reputation.

 

Who can benefit from the back-office hotel contracting system?

 

 

A back-office hotel contracting system can benefit various stakeholders within the hotel industry, including:

• Hotel Chains and Properties: These systems streamline the contracting process, making it easier for hotels to manage deals with travel agencies, tour operators, and online booking platforms. It helps them effectively allocate room inventory, set pricing, and monitor performance.

• Travel Agencies and Tour Operators: These businesses can use the system to negotiate contracts with hotels, access real-time inventory, and manage bookings more effectively. It enables them to provide their consumers with a greater selection of accommodation.

• Online travel agencies (OTAs): By integrating with back-office systems, OTAs can get access to hotel inventory and pricing, enhancing their ability to provide consumers with correct information and manage reservations effectively.

• Corporate Travel Managers: Companies that manage employee business travel could benefit from negotiating hotel reservations through these channels. They can secure affordable prices and track expenses more easily.

• Individual Travellers: In the end, individual travelers gain indirectly from the system's effectiveness and competition among hotel providers as these factors can result in lower prices and a greater selection of accommodation choices.

• Revenue Managers: These systems give revenue managers useful data and analytics that they can use to improve pricing tactics and keep track of the success of booked hotels.

• Finance and Accounting Teams: Back-office systems facilitate invoicing, payment reconciliation, and financial reporting regarding hotel contracts, simplifying financial operations.

• Customer Service and Support Teams: With accurate and up-to-date information about hotel contracts, these teams can provide better assistance to customers, resolve booking issues, and offer more personalized service.

 

Why is BookingXML the #1 choice of hoteliers?

 

With years of industry expertise, we are conscious of the need to provide high-quality services to clients. Due to this, our team of skilled and seasoned professionals creates hotel booking software using cutting-edge technology. Advanced technology with creative design makes the product highly appealing to our B2B and B2C customers. As a result, you can quickly reach millions of potential clients.

Hotel Central Reservation System has XML/API Integration, allowing guests to select their top choice hotels and provide the best hotel booking experience.

Our hotel booking engine also offers payment gateway integration and unmatched hotel supplier connectivity to help you develop an excellent online presence, enhance client engagement, and boost hotel revenue.

With the right Hotel Contracting Module in place, hotels can achieve sustainable expansion while maintaining an advantage in the cutthroat hospitality industry.

BookingXML's next-generation hospitality technology can make it simple to connect to the Hotel Contracting Module.

The Hotel Contracting Module gives quick, real-time access to a hotel’s data. Every major travel and hotel booking portal that is linked to the Hotel CRS has access to room inventory and published rates/packages.

We are a committed team at BookingXML that consistently provides excellence. Our hotel reservation software improves productivity and revenue while streamlining the hotel booking process.

As a single access point, visitors can simply identify hotels that meet their needs and book accommodations online. They are also kept up to date on changes in hotel costs, discounted rates, and other profitable packages.

Travel agencies that integrate GDS system allow clients to book online hotel rooms at their preferred locations that are connected to the GDS network.

The best hotel management software brings along a comprehensive and easy-to-use hotel PMS mobile application to help you run your business on the go. This enables you to focus on giving your customers a better experience and to make informed decisions.

If you have any queries or would like to build your Back Office Hotel Contracting Module, contact us today.